Terms & Conditions

A legal disclaimer

The Worksphere provides co-working spaces and related services for professionals and businesses. While we strive to maintain a safe and productive environment, we do not take any responsibility for any loss, damage, or theft of personal and business property within our premises. Users are responsible for their own equipment, belongings, and activities conducted within the space. The Worksphere reserves the right to modify services, pricing and policies at any time without prior notice. By using our facilities, you agree to comply with our Terms & Conditions. For any disputes, the jurisdiction will be - The Worksphere Surat, Gujarat, India.

Terms & Conditions

The Terms & Conditions (T&C) document sets the rules, rights, and responsibilities for members using your co-working space. It helps protect your business legally and ensures smooth operations.

T&C document includes

Membership & Access

Types of memberships - hot desks, dedicated desks, private offices.

1. Hot Desk (Flexible Seating)

First-come, first-served basis
Access to shared workspace
Ideal for freelancers & remote workers
Daily or monthly plans available

2. Dedicated Desk

Assigned desk in a shared area
Personal storage (lockers or drawers)
Best for individuals who need consistency
Monthly subscription

3. Private Office

Enclosed, lockable office space
Suitable for startups & small teams
Fully furnished with customizable layouts
Access to meeting rooms & amenities

Membership registration and account requirements.

Membership Eligibility

Open to individuals, startups, freelancers, and businesses.
Must be 18+ years old (for legal agreements).
Organizations must provide valid business registration details.

2. Registration Process

Fill Out Membership Form – Available online or at the workspace.
Provide ID Proof & Business Documents –
1. Aadhaar Card / Passport / Driving License (for individuals)

2. Company Registration Certificate / GST Certificate (for businesses)
Select a Membership Plan – Choose from Hot Desk, Dedicated Desk, Private Office, etc.
Sign the Membership Agreement – Agree to terms, policies, and payment conditions.
Make Initial Payment – Includes security deposit & first-month fees.
Receive Access Credentials – Keycard, Wi-Fi details, and workspace guidelines.

3. Account & Usage Guidelines

Members receive a unique account ID for workspace access and billing.
Accounts must be kept updated (contact details, business info, etc.).
Only registered members can use allocated desks or meeting rooms.
Membership is non-transferable without prior approval.

4. Account Suspension & Termination

Non-compliance with workspace policies can lead to account suspension.
Membership may be terminated for repeated violations (late payments, misconduct, etc.).
Any remaining dues must be cleared before exiting.

Access hours and security protocols (CCTV).

1. Access Hours

Hot Desk & Day Pass: 9 AM – 8 PM (Monday to Saturday)
Dedicated Desk & Private Offices: 24/7 Access
Meeting & Conference Rooms: By Reservation (Flexible Timings)

2. Security Protocols

CCTV Surveillance – 24/7 monitoring in common areas and entrances.
On-Site Security – Staff available during business hours.

Visitor policies (whether guests are allowed, any restrictions).

1. Guest Allowance

Guests are welcome but must check in at the reception.
Each member can host a maximum of 2 guests at a time (unless a meeting room is booked).
Visitors must be accompanied by the host at all times.

2. Visiting Hours

Monday to Saturday: 10 AM – 6 PM
Sunday: Only for private events or scheduled meetings

Payment & Fees

Pricing plans and billing cycles (monthly, yearly, and day basis).

1. Hot Desk (Flexible Seating)

₹396/day
₹5,999/month
Billing Cycle: Daily or Monthly

2. Dedicated Desk

₹9,399/month
₹1,12,788/year (10% discount on annual plan)
Billing Cycle: Monthly or Yearly

3. Private Office

Starting at ₹14,999/month (for 2-3 person office)
Custom pricing for larger teams
Billing Cycle: Monthly or Yearly

payment methods & late payment policies.

1. Hot Desk (Flexible Seating)

₹396/day
₹5,999/month
Billing Cycle: Daily or Monthly

2. Dedicated Desk

₹9,399/month
₹1,12,788/year (10% discount on annual plan)
Billing Cycle: Monthly or Yearly

3. Private Office

Starting at ₹14,999/month (for 2-3 person office)
Custom pricing for larger teams
Billing Cycle: Monthly or Yearly

Refund and cancellation policies.

1. Hot Desk & Day Pass

Cancellation: No refund for same-day cancellations.
Refund: Not applicable (non-refundable).

2. Dedicated Desk & Private Office

Cancellation: Must be requested 7 days before renewal for a full refund.
Refund:
- Monthly Plan: 50% refund if canceled within the first 5 days of billing.
- Yearly Plan: Prorated refund available if canceled within 30 days of start date.
- No refunds after the cancellation window.

Deposits (if applicable) for long-term contracts.

1. Hot Desk & Day Pass

Cancellation: No refund for same-day cancellations.
Refund: Not applicable (non-refundable).

2. Dedicated Desk & Private Office

Cancellation: Must be requested 7 days before renewal for a full refund.
Refund:
- Monthly Plan: 50% refund if canceled within the first 5 days of billing.
- Yearly Plan: Prorated refund available if canceled within 30 days of start date.
- No refunds after the cancellation window.

Use of Space & Facilities

What amenities are included (Wi-Fi, printers, meeting rooms, coffee, etc.).

1. Workspace Essentials

High-speed Wi-Fi
Ergonomic chairs & spacious desks
Power backup & air conditioning

2. Printing & Office Supplies

Printers, Scanners, & Copiers (Limited free prints per month)
Whiteboards & stationery

3. Meeting & Collaboration Spaces

Meeting Rooms (Free hours included for dedicated desk & private office members)

4. Refreshments & Lounge Areas

Unlimited Coffee & Tea
Water dispensers
Breakout & relaxation zones

5. Security & Access

24/7 CCTV monitoring
Secure lockers for personal storage

6. Networking & Events

Exclusive workshops & networking events
Community Slack or WhatsApp group for collaboration

7. Additional Perks

Mail & package handling (for virtual office & private office members)
Discounted access to partnered cafes & business services

Rules for using common areas and meeting rooms.

1. Common Area Guidelines

Respect Quiet Zones – Keep noise levels low in shared workspaces.
Clean Up After Use – Dispose of waste properly & return furniture to its original position.
No Personal Storage – Do not leave personal belongings unattended; use lockers if needed.
Fair Usage – Do not occupy lounge spaces for extended work sessions; they are for short breaks.
No Outside Food & Drinks – Only allowed in designated pantry/café areas.
Guest Policy – Visitors are allowed only in designated areas and must be accompanied by a member.

2. Meeting Room Rules

Booking Required – Must be reserved in advance through the app/reception.
Usage Limit – Members with dedicated desks/private offices get 5 free hours/month, additional time is chargeable.
Punctuality – Arrive on time; bookings will be canceled if late by more than 15 minutes.
Respect Booking Duration – Overstaying may result in additional charges.
No Permanent Setups – Do not leave materials behind; clear the room after use.
Keep It Professional – No loud music, disruptive behavior, or personal meetings.

3. Security & Compliance

CCTV monitoring is in place to ensure compliance.
Any damage to property must be reported immediately, and repair costs will be charged.
Violations may result in warnings or suspension of access.

Cleanliness and maintenance responsibilities.

1. Member Responsibilities

Workstation Cleanliness – Keep your desk tidy and clutter-free.
Common Area Etiquette – Dispose of trash in designated bins.
Pantry & Café Use – Clean up after using the microwave, coffee machine, and dining area.
Meeting Rooms – Leave the room clean and reset furniture after use.
Report Issues – Notify reception about any spills, damages, or broken equipment.

2. Worksphere Responsibilities

Daily Cleaning – Professional housekeeping for workspaces, washrooms, and common areas.
Maintenance Support – Regular checks for power, Wi-Fi, air conditioning, and equipment.
Hygiene Measures – Sanitization of high-touch areas, meeting rooms, and pantry.
Waste Management – Proper disposal and recycling practices.

3. Compliance & Penalties

Members may be charged for damages or excessive mess.
Repeat violations may lead to restricted access to certain areas.

Prohibited activities (e.g., loud music, smoking, alcohol consumption).

1. Noise & Disruptions

Loud Music & Noise – Keep conversations and music at a reasonable volume. Use headphones.
Unapproved Events or Gatherings – Group activities must be booked in event spaces.
Disruptive Behavior – No shouting, arguing, or causing disturbances.

2. Substances & Safety

Smoking & Vaping – Not allowed indoors; use designated outdoor smoking areas.
Alcohol & Drugs – Strictly prohibited in all areas.
Illegal Activities – Any unlawful actions will lead to immediate termination of membership.

3. Work & Security Violations

Unauthorised Guests – All visitors must check in and be accompanied by a member.
Tampering with Security Systems – No disabling cameras, alarms, or access controls.
Misuse of Wi-Fi & IT Resources – No hacking, illegal downloads, or high-bandwidth streaming.

4. Cleanliness & Property Care

Eating at Workstations – Food should be consumed in designated areas.
Vandalism & Damage – Any damage to property must be reported; repair costs may apply.
Overnight Stays – Members cannot sleep or stay overnight unless in a designated private office.

5. Consequences of Violations

First Offense: Warning issued.
Second Offense: Fine or temporary suspension.
Third Offense: Membership termination without refund.

Internet & IT Policy

Wi-Fi usage terms and fair usage policy.

1. Wi-Fi Usage Terms

Authorised Access Only – Wi-Fi credentials are for members only; sharing with non-members is prohibited.
Secure Usage – Members must use VPNs or security measures for sensitive data.
Limited Streaming & Downloads – High-bandwidth activities like 4K streaming, large file downloads, or torrents are restricted.
No Illegal or Unethical Activities – No hacking, pirated content downloads, or cyber threats.
IT Support Available – Contact the admin for connectivity issues or additional access needs.

2. Fair Usage Policy (FUP)

Standard Plan (Hot Desk, Dedicated Desk)

Up to 100 Mbps per user
Unlimited browsing, emails, and work-related apps
Soft limit on streaming & cloud storage usage

Private Office & Premium Users

Up to 500 Mbps dedicated bandwidth
Priority network access for teams
Option to upgrade for more bandwidth

3. Bandwidth Restrictions

Excessive Usage Alerts – Members exceeding 200GB/month may have speeds reduced during peak hours.
Restricted Activities – No excessive video conferencing, P2P file sharing, or unauthorised bulk downloads.
Fair Allocation – Network performance is optimised for work-related tasks.

4. Violation Consequences

First Warning: Notification about excessive usage.
Second Violation: Speed throttling or temporary restriction.
Final Violation: Membership suspension or additional charges.

Wi-Fi usage terms and fair usage policy.

1. Wi-Fi Usage Terms

Authorised Access Only – Wi-Fi credentials are for members only; sharing with non-members is prohibited.
Secure Usage – Members must use VPNs or security measures for sensitive data.
Limited Streaming & Downloads – High-bandwidth activities like 4K streaming, large file downloads, or torrents are restricted.
No Illegal or Unethical Activities – No hacking, pirated content downloads, or cyber threats.
IT Support Available – Contact the admin for connectivity issues or additional access needs.

2. Fair Usage Policy (FUP)

Standard Plan (Hot Desk, Dedicated Desk)

Up to 100 Mbps per user
Unlimited browsing, emails, and work-related apps
Soft limit on streaming & cloud storage usage

Private Office & Premium Users

Up to 500 Mbps dedicated bandwidth
Priority network access for teams
Option to upgrade for more bandwidth

3. Bandwidth Restrictions

Excessive Usage Alerts – Members exceeding 200GB/month may have speeds reduced during peak hours.
Restricted Activities – No excessive video conferencing, P2P file sharing, or unauthorised bulk downloads.
Fair Allocation – Network performance is optimised for work-related tasks.

4. Violation Consequences

First Warning: Notification about excessive usage.
Second Violation: Speed throttling or temporary restriction.
Final Violation: Membership suspension or additional charges.

Restrictions on illegal downloads, hacking, or other cybercrimes.

1. Prohibited Cyber Activities

Illegal Downloads & Piracy – No torrents, pirated software, or unauthorized content downloads.
Hacking & Unauthorised Access – No penetration testing, network sniffing, or system intrusions.
Phishing & Fraudulent Activities – No spamming, identity theft, or financial fraud.
Spreading Malware or Viruses – Intentional distribution of harmful software is strictly forbidden.
Overloading Network Resources – No excessive file transfers or unauthorized bulk downloads.
Unauthorised Use of Workstations – No tampering with shared computers or network devices.

2. Security & Monitoring

CCTV & Network Monitoring – Activity logs are reviewed for security breaches.
Restricted Network Access – Certain websites and services may be blocked for compliance.
Reporting Suspicious Activity – Members must report any cyber threats or policy violations.

3. Consequences of Violation

First Offence: Immediate warning and network restriction.
Second Offence: Permanent Wi-Fi restriction and potential legal action.
Severe Cases: Membership termination and reporting to authorities.

Disclaimer for internet connectivity failures.

1. Disclaimer on Internet Connectivity

Best Effort Basis – While we ensure a stable internet connection, occasional downtime, slow speeds, or disruptions may occur due to factors beyond our control.
No Liability for Losses – The Worksphere is not responsible for any business disruptions, financial losses, or missed deadlines due to internet failures.
Scheduled Maintenance – Periodic maintenance or upgrades may cause temporary slowdowns, which will be communicated in advance.
Third-Party Dependence – Internet services are provided by third-party ISPs; any major outages will be handled based on their resolution timelines.
Backup Options – In case of major disruptions, we provide mobile hotspots or alternative work solutions where possible.

2. Member Responsibility

Plan Ahead – Members should have personal data backups or mobile hotspots for critical work.
Report Issues Promptly – Notify the admin team immediately if you experience disruptions.

3. No Refund Policy for Internet Failures

Refunds or compensation will not be provided for internet downtime, except in cases of prolonged outages (over 48 hours).

Safety & Security

Emergency procedures (fire safety, medical emergencies, evacuation plan).

1. Fire Safety Procedures

If You Discover a Fire:

Activate the Nearest Fire Alarm – Alert others immediately.
Call Emergency Services – Dial 101 (fire department) and inform reception.
Evacuate Immediately – Use staircases, not elevators.
Follow Exit Signs – Proceed to the designated assembly point outside the building.

Fire Prevention:

No smoking inside the premises.
Do not overload power outlets or leave devices unattended.
Fire extinguishers are located in common areas and near exits – use only if trained.

2. Medical Emergency Procedures

In Case of a Medical Emergency:

Call for Help: Dial 108 (ambulance) or alert reception.
Provide First Aid: First aid kits are available at reception.
Do Not Move the Injured Person (unless necessary for safety).
Wait for Medical Assistance – The admin team will guide paramedics to the location.

Health & Safety Measures:

Emergency contact details must be updated at reception.
Members with medical conditions should inform the admin for emergency preparedness.

3. Evacuation Plan

Evacuation Process:

Follow emergency exit signs to the nearest safe exit.
Leave all belongings behind and exit quickly but calmly.
Do not use elevators during an evacuation.
Proceed to the designated assembly area and wait for further instructions.
Do not re-enter until the all-clear is given by safety personnel.

Evacuation Drills:

Fire drills will be conducted every 6 months to ensure preparedness.

Emergency Contacts:

Fire Department: 101
Ambulance: 108
Local Police: 100
Reception/Admin Support: +91 6359124369

Personal belongings liability (you’re not responsible for lost/stolen items).

1. Member Responsibilities

Keep Valuables Secure – Use personal lockers (if available) for storing important items.
Do Not Leave Items Unattended – Always keep laptops, phones, and bags with you.
Report Lost Items Immediately – Notify reception if you misplace anything; we will assist in checking lost & found.

2. Worksphere’s Liability

No Responsibility for Theft or Loss – The Worksphere is not liable for lost, stolen, or misplaced items.
No Compensation for Damaged Belongings – We do not cover damages due to accidents, spills, or negligence.
Limited Assistance in Recovery – We can help check CCTV footage but cannot guarantee item recovery.

3. Security Measures

CCTV Monitoring – Common areas are under surveillance, but personal items are not actively monitored.
Restricted Access – Only authorized members & registered guests can enter.

Guidelines on reporting security issues.

1. What to Report?

Suspicious Activity – Unauthorised persons, unusual behavior, or unattended packages.
Lost or Stolen Items – Report missing belongings immediately to reception.
Unauthorised Access – Any attempt to bypass security or enter restricted areas.
Cybersecurity Threats – Hacking attempts, phishing emails, or network breaches.
Damaged Property – Broken locks, malfunctioning CCTV, or security equipment failures.

2. How to Report?

Call Reception/Admin: +91 6359124369
Email Security Team: contact.theworksphere@gmail.com
Visit the Help Desk: Report directly to the admin staff.

3. Emergency Situations

For immediate threats: Call 100 (Police) or 101 (Fire Department)
Evacuate if necessary and follow emergency protocols.

4. Confidentiality & Response

All reports are confidential and taken seriously.
Our security team will investigate and take appropriate action.
Updates on the resolution will be shared when possible.

Code of Conduct

Respect for fellow members (no harassment, discrimination, or bullying).

1. Zero Tolerance Policy

No Harassment – Unwanted behavior, including verbal abuse, intimidation, or inappropriate remarks, will not be tolerated.
No Discrimination – All individuals are treated equally, regardless of race, gender, age, religion, disability, or background.
No Bullying – No aggressive behavior, gossip, exclusion, or online harassment.
No Offensive Language or Conduct – Profanity, hate speech, or inappropriate jokes are not allowed.

2. Expected Behavior

Be Professional – Treat others with kindness and respect.
Use Shared Spaces Considerately – Keep noise levels low and respect privacy.
Resolve Conflicts Peacefully – Address disagreements professionally or seek admin support.
Respect Personal Boundaries – No unsolicited personal questions or interactions.

3. Reporting & Consequences

Report Issues Confidentially: Speak to reception/admin or email +91 6359124369/contact.theworksphere@gmail.com
First Offence: Verbal warning.
Second Offence: Written warning and possible suspension.
Severe Cases: Membership termination without refund and possible legal action.

Let’s maintain a positive and inclusive work environment for everyone!

Noise control and private phone calls.

1. General Noise Guidelines

Keep Conversations Low – Speak in a moderate tone, especially in open work areas.
Use Headphones – For music, videos, or online meetings, always use headphones.
Respect Quiet Zones – Areas marked as Quiet Workspaces require minimal noise.
No Loud Group Discussions – Use meeting rooms or lounge areas for team discussions.

2. Private Phone Call Etiquette

Use Designated Call Areas – Private calls should be taken in phone booths or breakout spaces.
Keep Calls Short & Soft – If taking a call at your desk, speak softly and keep it brief.
Avoid Speakerphone & Loud Ringtones – Use earphones or keep your phone on vibrate mode.
Meeting Room Use – Long or confidential calls should be conducted in booked meeting rooms.

3. Noise Policy Violations

First Reminder: Friendly notice from the admin team.
Repeated Offences: Possible relocation to a designated area or workspace restriction.
Disruptive Behavior: Persistent violations may lead to suspension of access to shared spaces.

By respecting noise levels, we ensure a peaceful and productive work environment for all!

Liability & Disclaimers

Limitation of liability for damages or business losses.

1. No Liability for Business Losses

The Worksphere is not responsible for:

Loss of revenue, profits, or contracts due to service disruptions.
Missed deadlines or operational delays caused by internet outages, power failures, or external factors.
Loss of data due to technical issues or cybersecurity breaches beyond our control.

2. No Liability for Property Damage or Theft

We do not cover:

Damage to personal belongings (laptops, phones, or other equipment).
Theft or loss of personal or business property within the premises.
Accidents or injuries resulting from misuse of facilities.

3. Facility & Service Limitations

Services are provided "as is" – While we ensure high standards, we cannot guarantee uninterrupted access to utilities like Wi-Fi, power, or HVAC systems.
Members are responsible for securing their own business insurance, cybersecurity protection, and data backups.

4. Legal Compliance

The Worksphere’s liability is limited to the amount paid for the membership, and we are not responsible for indirect, incidental, or consequential damages.

By using our facilities, members acknowledge and accept these limitations.

Indemnity clause (members cannot sue you for certain risks).

1. Member’s Agreement to Indemnify

By signing up for membership, you agree:

To assume all risks related to using The Worksphere’s facilities, services, and equipment.
Not to hold The Worksphere, its owners, employees, or affiliates liable for:
Any injuries, losses, or damages resulting from your use of the workspace.
Business interruptions due to service outages, internet failures, or power disruptions.
Theft, loss, or damage of personal or business property.
Legal claims arising from actions of other members, guests, or third parties.

2. Third-Party Claims

If your actions cause harm, loss, or legal disputes involving The Worksphere, you agree to cover all legal fees, costs, and damages incurred by The Worksphere as a result.

3. No Legal Recourse

By accepting these terms, members waive the right to sue The Worksphere for any incidental, indirect, or consequential damages beyond the value of their membership fees.

By using our space, you acknowledge and accept this indemnity clause.

Insurance coverage (clarify if members need their own insurance).

1. Worksphere’s Limited Coverage

Facility Insurance – Covers structural damages, fire, and general liability for the premises.
Basic Public Liability Insurance – Protects against injuries caused by facility-related issues (e.g., faulty infrastructure).

2. What is NOT Covered?

Personal Property & Equipment – The Worksphere is not responsible for theft, loss, or damage to laptops, phones, or other valuables.
Business Interruption – We do not cover losses due to internet failures, power outages, or service disruptions.
Professional Liability – Members are responsible for client disputes, financial losses, or legal issues related to their work.

3. Member’s Responsibility

Recommended Insurance Policies:

Business Insurance – To protect against financial loss and client disputes.
Equipment Insurance – Covers laptops, tech devices, and work tools.
Cybersecurity Insurance – Protection from data breaches, hacking, and online fraud.
Health & Personal Accident Insurance – For medical emergencies.

By using The Worksphere, members acknowledge that they are responsible for their own insurance coverage.

Termination & Policy Violations

Grounds for termination (misconduct, unpaid dues, breach of terms).

1. Misconduct & Behavioural Violations

Harassment, Bullying, or Discrimination – Any form of verbal, physical, or online harassment will not be tolerated.
Disruptive Behavior – Repeated violations of noise control, aggression, or creating a hostile work environment.
Vandalism or Property Damage – Intentional damage to furniture, equipment, or shared facilities.
Illegal or Prohibited Activities – Engaging in theft, fraud, hacking, or any unlawful activities.
Substance Use Violations – Consumption of alcohol, drugs, or smoking in restricted areas.

2. Non-Payment & Financial Breach

Unpaid Dues – Membership may be suspended or terminated if payments remain unpaid for [X] days after the due date.
Chargebacks or Fraudulent Payments – Any attempt to dispute valid payments or misuse payment methods.

3. Breach of Terms & Policies

Unauthorised Use of Space – Using facilities for activities outside the agreed terms (e.g., unauthorised subleasing, excessive guests).
Violating Security & IT Policies – Hacking, illegal downloads, or attempting to bypass security protocols.
Repeated Policy Violations – Ignoring multiple warnings related to coworking policies.

4. Termination Process

Step 1: Formal warning issued for minor violations.
Step 2: Membership suspension if issues persist.
Step 3: Immediate termination for serious offences, with no refunds for prepaid fees.

By using The Worksphere, members agree to abide by all policies, and failure to do so may result in termination.

Immediate eviction in severe cases (theft, abuse, illegal activities).

1. Grounds for Immediate Eviction

Theft or Fraud – Stealing from other members, guests, or The Worksphere property.
Violence or Abuse – Physical fights, threats, verbal abuse, or harassment.
Illegal Activities – Drug use, cybercrime, hacking, identity theft, or any unlawful conduct.
Severe Vandalism – Intentional destruction of property, tampering with security systems.
Unauthorised Access – Forcing entry into restricted areas or allowing outsiders in without permission.

2. Eviction Process

Immediate Action – Security will escort the violator off the premises.
Membership Termination – No refunds will be issued for prepaid fees.
Legal Action – The Worksphere reserves the right to report incidents to authorities and pursue legal action.

By using The Worksphere, members agree to abide by all policies, and severe violations will lead to immediate eviction without warning.

Refund policy upon termination.

1. Refund Eligibility

Voluntary Cancellation by Member (With Notice)

Members who cancel with [X] days’ notice may receive a prorated refund for unused days (excluding non-refundable fees).

Termination by The Worksphere (Non-Violations)

If The Worksphere discontinues services for non-disciplinary reasons, members will receive a prorated refund for unused time.

2. No Refunds for:

Immediate Eviction – No refunds will be issued if a member is terminated due to theft, violence, illegal activities, or severe policy breaches.
Repeated Violations – If a membership is revoked due to multiple warnings, no refund will be granted.
Unpaid Dues & Late Payments – Any outstanding balance will be deducted before processing a refund.
Non-Refundable Fees – Security deposits (unless specified), administrative fees, and service add-ons are non-refundable.

3. Security Deposit Refunds

Deposits for Long-Term Contracts – If applicable, deposits will be refunded within certain days after vacating, provided there are no outstanding dues or damages.

By signing up, members acknowledge and accept this refund policy.

Changes to Terms & Conditions

The Worksphere's right to modify terms at any time.

The Worksphere’s Right to Modify Terms

The Worksphere reserves the right to update, modify, or revise these terms and policies at any time to reflect changes in services, regulations, or business operations.

1. Policy Update Guidelines

Notification – Members will be informed of significant changes via email, website updates, or official announcements.
Effective Date – Changes take effect [X] days after notification unless otherwise stated.
Member Responsibility – It is the responsibility of each member to stay informed about policy updates.

2. Continued Use as Agreement

By continuing to use The Worksphere’s facilities and services after a policy update, members automatically agree to the revised terms. If a member does not accept the changes, they may choose to terminate their membership in accordance with the existing cancellation policy.

3. Exceptions & Legal Compliance

Any changes will be made in good faith, ensuring fairness and compliance with local laws and regulations.

For any questions regarding updates, members can contact +91 6359124369

How members will be notified of changes.

Member Notification of Policy Changes – The Worksphere

The Worksphere is committed to transparent communication regarding any updates to our terms, policies, or services. Members will be notified through the following channels:

1. Notification Methods

Email Alerts – Members will receive official email notifications for significant changes.
Website Updates – Revised terms will be published on our official website.
On-Site Notices – Important updates will be displayed on bulletin boards or digital screens.
Member Portal/App – Updates will be shared via the online member dashboard.

2. Advance Notice & Acknowledgment

Standard Updates – Members will be notified certain days in advance before changes take effect.
Immediate Changes – In urgent cases (legal compliance, security policies), changes may take effect immediately.
Acknowledgment Required – For major policy changes, members may need to electronically confirm their acceptance via email or the member portal.

3. Member Responsibility

It is each member’s responsibility to stay informed about policy updates. Continued use of The Worksphere after an update signifies acceptance of the new terms.

For any concerns or clarifications, members can contact +91 6359124369

Governing Law & Dispute Resolution

Jurisdiction

Jurisdiction & Governing Law – The Worksphere

All terms, policies, and agreements related to The Worksphere shall be governed by and interpreted in accordance with the laws of India. By using our facilities and services, members agree that any disputes, claims, or legal matters will be subject to the exclusive jurisdiction of the courts in Surat, Gujarat, India.

1. Key Legal Points

Applicable Laws – This agreement follows the Indian Contract Act, Consumer Protection Act, IT Act, and other relevant Indian laws.
Dispute Resolution – Members agree to first attempt to resolve disputes through mediation or arbitration, as per the Arbitration and Conciliation Act, 1996.
Exclusive Jurisdiction – Any legal proceedings must be initiated only in the courts of Surat, Gujarat, India.
Regulatory Compliance – Members must comply with all Indian tax, business, and labor laws while operating from The Worksphere.

By using The Worksphere, members acknowledge that Indian laws apply, and all legal matters will be handled accordingly.

Dispute resolution process (negotiation, arbitration, court).

Dispute Resolution Process – The Worksphere

At The Worksphere, we aim to resolve disputes amicably and efficiently. Members agree to follow this three-step dispute resolution process before pursuing legal action.

1. Negotiation (Initial Resolution)

Direct Discussion – Members must first attempt to resolve disputes informally by discussing the issue with The Worksphere’s management.
Written Complaint – If unresolved, the member must submit a formal complaint via email or written notice, detailing the issue and proposed resolution.
Resolution Timeframe – Management will respond within 6-7 business days with a proposed solution.

2. Arbitration (Third-Party Mediation)

Mediation First – If negotiation fails, both parties agree to mediate the dispute with a neutral third party.
Binding Arbitration – If mediation is unsuccessful, disputes shall be resolved through arbitration under the Arbitration and Conciliation Act, 1996.
Arbitration Venue – Proceedings will be conducted in Surat, Gujarat, India, and the arbitrator’s decision will be final and binding.
Costs – Arbitration costs will be shared unless the arbitrator decides otherwise.

3. Court Proceedings (Legal Action as Last Resort)

If the dispute cannot be resolved through arbitration, either party may pursue legal action in the courts of Surat, Gujarat, India, under Indian law.
The Worksphere limits liability to the value of membership fees and is not responsible for indirect losses.

Terms & Conditions

A legal disclaimer